March, 2023 – Student Services Update

To sign up trainings click here:  https://dev.neonet.org/neonet-events/ Please remember you have to sign into the website in order to click RSVP.  All trainings will be held in NEOnet lab unless otherwise noted
 
3/15/23 DASL Batch Scheduler 9:00 AM – Virtual Only
3/15/23 Student Services Open Lab 1:00 PM NEOnet Lab
3/29/23 EMIS Alliance Troubleshooting FTE Reports 8:30 AM Hybrid
3/29/23 Student Services Open Lab 1:00 PM NEOnet Lab
4/5/23 DASL EMIS Calendar Exceptions 1:00 PM NEOnet Lab
4/12/23 Student Services Open Lab 1:00 PM NEOnet Lab
4/18/23 Gradebook Roundtable 9:00 AM Hybrid
4/18/23 DASL Roundtable 10:00 AM Hybrid
4/19/23 EMIS “S” Student Checklist Review 8:30 AM Hybrid
4/25/23 DataMap Roundtable 9:00 AM Hybrid
4/26/23 EMIS Graduation “G” Checklist Review 9:00 AM Hybrid
4/26/23 Special Services Roundtable 9:00 AM Hybrid
5/10/23- Educational Operating Committee Meeting

DASL Update
In a recent release two new fields have been added to the students profile in DASL/SI called Gender Identity and Preferred Pronouns. The new fields can be filled in on students at  SIS > Student > Edit Profile. The fields also shows as read only on the View Profile screen (aka the screen that shows the students larger picture). The new fields are also included in Profile Bulk Update and EZ Query-Reports-SIS Student Search. The fields currently only appear in DASL and future releases may include these fields in other applications (i.e. Gradebook, DataMap, etc.). Neither of these fields get reported to EMIS. However, future federal Civil Rights reporting may request this data.

DataMap Update
The last release included a very exciting, much requested update to DataMap!

Districts now have the ability to print multiple Student Interventions at One Time!  No longer as an Intervention or Gifted Specialist or a Teacher do you need to print each Intervention one at a time!

• To Print Interventions for several students navigate to:
  • Menu > Interventions > Student Interventions  -or-  Use the Intervention Search in the middle of the Home page of DataMap

• Select the Student(s) whom you wish to print the Intervention by selecting the checkbox to the left of the student’s name or selecting the top checkbox to select all
  • Click   Print
    • One item to be aware of, you are limited to 100 Interventions to print at one time.
    • If more than 100 Student Interventions are selected the Print button be grayed out indicating such

We are so excited to have this enhancement in DataMap!  This was an enhancement many of our districts have requested and thanks to your knowledge and expressing the need of this feature it became a reality!

Many Thanks to All of YOU!

EMIS Update:
REMINDER: Fall Preschool ELA Assessment scores.
In January, there was a change made to the PS ELA Assessment scores. This change was updated with the StudentInformation 22.2 release. Before installing that release, NEOnet cleared your PS ELA scores for the current year; for any districts that had already loaded scores. Please ensure you have imported your Fall PS ELA scores again before this window closes on March 31, 2023.

CHANGE: When the student has a score of ‘N’ or ‘NE’ on the assessments. According to the memo, when a student scores ‘NE’, the assessment record should now be reported with a Score Not Reported value of ‘F’ and a Score of ‘***’ and when the student’s score is ‘N’, the Score Not Reported value should now be ‘S’. 

FY23 Spring Preschool ELA Pre-ID Enrollment File
DASL/SI AdHoc Report has updated the FY23 – Preschool ELA Pre ID Enrollment File to include the Spring token ‘spring2023-ela.’

Majority of Attendance IRN
ODE Change 23-113, preschool students were removed from the Where Kids Count Report. This Report is used for the LRC, and preschool students are not included on the LRC. For this reason, districts do not need to make any updates to the PS students’ MOA IRN value

Reporting REMINDERS – District Building Information
Report the DN records for the Assessment Window start date. Reporting these values will assist your district in having fewer students on the Missing Report.
The Medical Group under District Organization Info (DN) contains newer areas to be reported
– Glucagon Collection
– Epinephrine Collection
– Inhaler Collection
– Diabetes Care Collection

Collections Closing:                                                                
Summer/Fall End of Course – Closes 3.24.23
Five Year Forecast – Initial Optional – Closes 3.31.23
Fall Early Learning Assessment – Closes 3.31.23

EMIS CrossCheck Updates
New Checks- Passed OELPA- Still EL, Preschool Poverty- no disadvantage, CCP CTE – College IRN Reported, CCP Course- IRN not College IRN, Missing Hardware/Connectivity GQ codes (re-published)

New Dashboards- Alt. Assessment by Grade

Professional Development

ODE ITC EMIS Training March 16^th through March 23^rd

https://education.ohio.gov/Topics/Data/EMIS/EMIS-Resources/EMIS-Training#2023

EMIS Alliance Troubleshooting FTE Reports March 29, 2023, 8:30 am to 11:30 pm

New EMIS Training (For those in EMIS less than a year)
April 4, 2023, at ODE
Register by March 24^th. https://education.ohio.gov/Topics/Data/EMIS/EMIS-Resources/New-EMIS-Coordinator-Training

New EMIS Coordinator Sessions April 12, 2023, to April 21^, 2023 https://education.ohio.gov/Topics/Data/EMIS/EMIS-Resources/New-EMIS-Coordinator-Training

FY23 EMIS “S” Student Checklist Review April 19, 2023, 8:30 am to 11:30 am

Graduation “G” Checklist Review April 26, 2023, 9:00 am

EMIS Alliance CTE FTE May 3, 2023, 9:00 am to 12:00 pm

Gradebook:
New Report Cards and Report Card Revisions for the 2023-2024 School Year:
It is never too early to think about elementary report card revisions for the upcoming school year.  Changes including Layout, Standards, Attendance Hours and other changes, you may consider beginning the process now.  Report card changes are to be submitted by July 1^st. Please share this information with the appropriate people in your district.

Special Services:

NEOnet offers and supports two software solutions to meet your Special Services document management needs. Now is a wonderful time if your district is interested in evaluating the two products for use in the 2023-24 school year, to reach out to studentservices@neonet.org We can assist with a product comparison if you would like. A comparison sheet can be found here: https://bit.ly/3mW5VKv